E-mail is a good way
for communication and business. It saves time and money. It’s sent whenever you
want and receiver gets e-mail immediately. The style of e-mail depends on the
relationship between the parties concerned.
Formal e-mail is
written in formal language, usually used when writing from one business
organization to others, or for correspondence between such organization and
their customer. I suggest to write formal e-mail. I have 7 steps for writing it.
Step 1 Use a neutral e-mail address.
Step 2 Use a short and accurate subject header.
Step 3
Use a proper salutation. (“Dear Sir/Madam”)
Step 4 Introduce yourself
in the first paragraph. (If necessary)
Step 5 Write the actual
message.
Step 6 Use the correct
form of leave-taking.
Step7 Sign with your full
name.
This is my idea that can assist you for writing formal e-mail
smoothly. If you have more ideas about it, share your ideas with me.
Pirada Theppimon
It's good idea. I like your suggestion and thank you so much for 7 steps in writing formal e-mail.
ตอบลบYour're welcome. I hope that it's benefit for you.
ลบi like your idea
ตอบลบit would helpful
I’ve prepared simple email template which I can use again and again just by changing a few words. It saves me a lot of time as a non-native speaker and I guess the reader too because the emails are so clear.
ตอบลบI agree that.It's a good idea.If you write e-mail you can use this step.
ตอบลบThank you so much for knowledge about writing e-mail because I never do it best. But I think you should give an example like a picture to make it very easy for me. Thank you again. :)
ตอบลบYes I agree with Sorawut, your article is very helpful and good. But I would like to know more in your 7 steps to write formal e-mail. Could you give the example or explain me more? Thank a lot.
ตอบลบThank you for your interesting. Your're welcome. I can explain about it one by one.
ลบ1.Use a neutral e-mail address. It means that your e-mail address should be a variation of your real name, not a username or nickname.
2.Use a short and accurate subject header. Avoid saying too much in the subject header, but make sure it reflects the content of your email to a person unfamiliar with you.
3.Use a proper salutation. Addressing the recipient by name is preferred. Example "Dear Sir/Madam" or "Dear Sir or Madam" etc.
4.Introduce yourself in the first paragraph. It shows the opportunity you're writing about. Example My name is David Willson I'm contacting you to apply for marketing manager position listed on Siamjob.com etc.
5.Write the actual message. You should get your point across without rambling; if it's fluffed up, the reader may glance over the important details.
6.Use the correct form of leave-taking. This will depend on your level of intimacy with the recipient such as ours sincerely,Yours cordially,Respectfully,Best etc.
7.Sign with your full name. If you have a job title, include that in the line after your name, and write the company name or website in the line. I hope that it's benefit for you.